Category Archives: Market trends and news

What parking policy to adopt in your company?

A company’s parking policy is a charter and rules to organise car park. Without forgetting employee satisfaction. Having an effective parking policy therefore makes it possible to optimise the management of the company car park. Also, it makes it profitable and supports the company’s CSR (Corporate Social Responsibility) and QWL (Quality of Life at Work) approach.

politique de stationnement - parking policy

1. Why implement a parking policy?

As mentioned above, adopting a parking policy has several advantages for the company and its employees.
First of all, it optimises car park management. Indeed, the rules defined make it possible to organise parking and access to the car park. For the team in charge of managing the car park, the task is therefore easier on a daily basis.
Secondly, the car park is profitable. With good parking management, the car park will be more fully occupied. There will be fewer vacant spaces each day (on average, 30% of spaces remain unused in a company with no defined policy). In addition, the company can choose to rent out some spaces if the car park is not full, and thus cover part of the costs of the car park.
Finally, in a CSR and QWL approach, it allows the well-being of employees to be improved. Moreover, it encourages more environmentally friendly mobility (electric vehicles, bicycles, carpooling, etc.). The company can choose to give an advantage to employees who opt for these alternative modes of transport that are more respectful of the environment.

2. How to create the policy?

The first step in creating a parking policy is to analyse your current situation, context and capacity. A company with a car park of 100 spaces will not make the same choices as one with 20 spaces. It is the same between a company with a ratio of one space for 4 people and another with one space for 8 people.
It is essential to highlight the negative points, as well as the positive ones, of your current management. So you will know which one you have to maintain or improve. We have created a quiz to help you in this work, click here!
The company must also analyse the mobility habits of its employees. This will enable it to know who to allocate parking spaces to or how to equip the car park accordingly (electric terminals, two-wheel spaces, etc.). The questions to ask are diverse: Who comes by public transport or by their own means? How many have an electric or hybrid vehicle? What is the average time of their home-work journey? Who carpools? etc.

3. What tools can be used to implement it easily?

Implementing this type of policy can be done either by your own means or with the help of a dedicated solution.
Implementation via an internal team can be very time-consuming. Moreover, it does not allow all actions to be carried out in a simple manner: reservation and allocation of a place, occupancy statistics, etc.
In order to save time on a daily basis, it is more advantageous to opt for a dedicated digital solution… such as MyCarSpot! Thanks to a web and mobile application, employees reserve a space or release their own if they are holders when they are absent. The allocation algorithm will automatically distribute the available spaces according to the priority rules defined by the administrator (either via our mobility questionnaire or by rules that he or she has already determined beforehand).
Opting for this type of solution allows employees to adopt the policy more quickly. They feel supported. In addition, parking is shared equally among all. It is no longer reserved for a small part of the company (managers, senior management, etc.).

Flex parking: challenges and benefits for your employees

flex parking

Flex parking is the sharing of parking spaces between employees. Car park in the company becomes collaborative and open to all, it is no longer reserved only for a few people in the hierarchy.

flex parking

1. What are the challenges of flex parking for the company?

A company’s car park is rarely full. Indeed, every day, due to telecommuting, holidays or travel, employees with a designated car park space are absent from the office. Their car park space remains vacant, while others could use it.

On average, a rented parking space costs between €1,500 and €2,000 per year for a company. Having unused spaces on a daily basis is therefore a significant cost for the company. Switching to flex parking can save up to 30% of spaces and reduce the number of spaces. It can also decide to rent out some of its spaces in order to make its car park more profitable!

In addition, flex parking allows the company to give itself a more modern and dynamic image among its employees. It breaks the codes by opening up access to everyone and not just to managers.

2. What are the advantages for the employee?

The main advantage of this strategy for the employee is the opening of access to the car park. Thanks to flex parking and a dedicated solution to manage it, such as MyCarSpot, a company can very easily double the number of people with access to the car park. Some even manage to give access to all their employees.

Having a dedicated solution for flex parking and space reservation allows employees to reduce their stress and the time needed to park. In 2015, almost 20% of Europeans took between 6 and 15 minutes to find a car park space at their workplace (Statista Research Department). Booking a car park space in advance therefore represents a saving of one hour each week!

In addition, employees who used to see the car park half full without being able to park there will be less frustrated. From now on, they will have access to it and will see it much fuller.

Well-being at work: a major challenge for companies in 2021

In recent years, we hear more and more about well-being at work, quality of life at work…  According to a Wildgoose study conducted in 2017, 61% of employees consider happiness and well-being at work more important than salary.

What is the well-being at work?

According to the official WHO definition, well-being at work is “a state of mind characterised by a satisfactory harmony between the abilities, needs and aspirations of the worker on the one hand, and the constraints and possibilities of the work environment on the other“. 

We can also consider that well-being at work depends on the factors influencing the quality of life at work. It can be some building factors: safety of the premises, layout of the workspace, etc. But also interest in the tasks entrusted, prospects for professional development and growth, social relations, etc.

What actions should be taken?

  • Be flexible and give employees the freedom to organise their own schedules.
  • Give meaning to the work of employees and allow them to develop in their missions.
  • Encourage a good atmosphere with team building activities.
  • Offer additional services: concierge services, childcare, sports and wellness activities, etc.
  • Redecorate and rearrange the spaces to make them more comfortable: ergonomic chairs, green plants, paintings, etc.
  • Rethinking current spaces to create new ones that encourage exchanges and collaboration: flex office, break rooms, meeting bubbles, etc.

The objective for the company is to improve the employee experience within the building, but also at home. It can also set up an application (such as MyCarSpot) allowing employees to reserve a parking space or an office before coming to the site, or to the canteen at lunchtime. Thus, the employee knows, even before coming to the site, that he or she will be able to park, settle in at a given workstation and have lunch in the canteen. It will avoid the employee some stress and questions on a daily basis.

Which benefits for the company?

Ensuring the well-being and quality of life at work of its employees is a responsibility for companies and a major challenge. Among 22 different studies that looked at well-being programs and healthcare costs, the average return on investment was 3.27. This means that for every dollar that was spent on a Well-being programs, the company saved $3.27 because of reduced healthcare costs. (Source: Well Steps)

In addition, implementing actions and practices that promote well-being at work offers several benefits for the company. We can quote: increased productivity, greater employee commitment, reduced stress, improved employer brand image, etc.

Why and how to implement desk sharing in your company?

desk sharing

What is desk sharing?

Desk sharing, as its name suggests, is simply the fact of sharing offices in a company. Gone are the days of individual, dedicated offices, replaced by sharing! Spaces are rethought and optimised in this sense. 

This trend has been developing more and more in recent months due to the health context. Employees alternate between being in the office and teleworking, or are on the move. As a result, many offices remain empty every day, which represents a significant cost for companies. And the solution of that can be to implement desk sharing.

desk sharing

What’s in it for the company?

There are many benefits for the company:

  • A better flow of information between employees
  • An environment more conducive to exchanges and meetings between employees from different teams
  • A stronger team spirit and the promotion of collaborative work
  • Optimisation of spaces allowing the creation of new ones (break rooms, cafeteria, meeting bubbles)
  • A reduction in office space and therefore costs (up to 25% savings on average)

How to implement desk sharing and make a successful transition?

  • Use reliable data on occupancy and the willingness of teams before making decisions on real estate strategy.
  • Limit the size of open spaces so that you don’t have open-plan offices with hundreds of people, as your employees want to keep their peace and privacy.
  • Inform managers and teams well in advance to prepare them for these changes.
  • Equip the workstations to meet everyone’s needs: screen, keyboard, mouse, computer support, etc.
  • Provide each employee with a locker so that they can store their documents, personal effects, etc.
  • Digitalising this transformation with the help of a space reservation solution to accompany the employee on a daily basis.

MyCarSpot, the digital solution for managing shared spaces in companies, helps you to implement and adopt this real estate strategy: 

  • reservation of workstations by employees,
  • confirmation of presence by scanning a QR code,
  • automatic allocation of a workstation according to its team,
  • management of days off (holidays, closed days, etc.),
  • occupancy statistics,
  • definition of a maximum occupancy rate…
Ask for a demo
App MyCarSpot

How can you support your employees’ return to the office?

Accompagner retour au bureau des salariés

The health crisis we have been experiencing for more than a year now has changed our habits, both personal and professional. In 2018, 3.4% of the US workforce currently worked-at-home half-time or more (Global Workplace Analytics’ analysis). Kate Lister, the president of Global Workplace Analytics, has forecasted that about 25% to 30% of the workforce will be working remotely, for several days a week, by the end of 2021.

Today, companies are faced with a major challenge: to prepare for the return to the office of their employees and to accompany them while ensuring the health safety of all, despite the current risks we know.

Accompagner retour au bureau des salariés

1. Reorganise your spaces

It’s no surprise that companies have to adapt and reorganise their spaces to get their employees back on site.

The possible actions and measures are diverse:

  • defining a filling rate for the building,
  • closing certain shared spaces,
  • condemning one office out of two to open space,
  • spacing of workstations,
  • reserving offices,
  • setting up a rotation in the days each team is present…

For the person in charge of this mission, it can quickly become very time-consuming without the help of a dedicated tool.

Desk booking - Desk sharing management MyCarSpot

Thanks to MyCarSpot, you can manage desk sharing and desk booking. Employees can reserve a workstation before they arrive on site. The algorithm will automatically distribute the available desks in accordance with the rules predefined by the manager (closing of spaces, opening of one desk out of two for reservation, open space reserved for a specific team, etc.). Learn more

2. Adapting the interventions of cleaning teams

Disinfection and cleaning of work areas represent a significant cost for companies, but one that is essential. On average, the cost of disinfection per m² of office buildings is estimated at between €1 and €1.50 excluding VAT. For a company with several hundred square metres, the budget can therefore rise very quickly.

Knowing which spaces were occupied and which were left empty makes it possible to disinfect only those spaces that really need it. Cleaning costs can thus be reduced considerably.


3. Listening to your employees

Probably the most important thing is to listen to your employees. The Covid-19 crisis had an impact on the way they organise themselves and work. It is essential to communicate with them. The company needs to understand their concerns about their return to the office, their needs, and reassure them. This means being available for them and answering their questions. Their arrival on site should be as smooth as possible.

The company must be flexible and get its employees used to coming to the site again over time. It can set up a team attendance schedule. Each team will have set days to come. This will help to recreate the social link that is difficult to maintain at a distance and to federate the teams by bringing them together. It will naturally regulate the occupation of the offices in order to respect the filling gauge. The company will thus avoid mixing teams, which allows better traceability of possible contact cases.


4. Re-motivating your employees who return to the office

Employees are currently operating in a climate of uncertainty and sometimes see their activity slow down. Whether they have already returned to the site or are still teleworking, it is essential for managers to reassure their teams and employees in order to motivate them. Because they need to be reassured about the health measures in place.

To do this, it is necessary to :

  • Inform: Fake news is very common during a crisis, so it is important to provide teams with concrete and clear information.
  • Listen: in times of health crisis, some employees may be anxious about the disease and fear for the health of their loved ones. These fears must be detected and heard by the manager in order to reassure them.
  • Reward: the introduction of bonuses for their efforts makes it possible to show recognition to the teams. Gift vouchers offered to employees are therefore an excellent way of showing gratitude to employees by rewarding them.
  • Co-construct: in order to prove its confidence in employees, the management team must involve them in the construction of solutions by relying on collective intelligence.

Is your company car park optimised?

Do you often receive complaints from employees about your company car park? Is it most of the time half full? Is the access restricted to some employees? Who is in charge of its management?

You have to ask you many questions to know if your company car park is optimised or not. And the goal is important: time saving for the administrator, savings for the company and well-being of employees!

Is your company car park optimised?

8 questions to help you highlight your strengths and areas for improvement and finally achieve optimal car park management!

Answer the questionnaire

Here are some ideas to start to optimise your car park: 

  • Secure the access to the car park, with a dedicated system (Camera with plate recognition, mobile app…)
  • Create adapted spaces to every means of transport (bicycle, motorcycle, electric car, hybrid car, small or large vehicle…)
  • Allow the access to all your employees: you will increase its occupancy, and most of all, the satisfaction of your teams!
  • Take a dedicated tool to manage the spaces booking, to have relevant statistics on the occupancy of the car park: you could take the right strategic decisions about the number of spaces inside.
  • Listen to your employees and their complaints.

Many companies already crossed the smart and digital management of their car park, so why not you?

MyCarSpot helps you in the management and the optimisation of your car park thanks to a dedicated digital solution, which takes care of everything in your place : Ask for a demo!