gestion des postes de travail mycarspot

Managing workstations and desk sharing

The current issues with flexible working has forced businesses to reimagine their offices, optimize work space to takenew trends into account: flex office, desk sharing…

Give your teams a solution to manage desk-sharing! MyCarSpot is the digital solution to implement desk booking in your company. It simplifies workstation management, reservations and assignments to the employees that need a desk on a certain day, through a web or mobile application.

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Time saving

Once the solution is set up, the workstations are assigned automatically, no intervention is required from the business.

Well-being of the employees

MyCarSpot allows employees to anticipate their arrival at the office and reassures them that there is a free workstation.

Managing hygiene rules

The administrator can define an occupancy rate at the office and/or the rooms in order to ensure the employees are safe from a health perspective.

Easy to use

MyCarSpot is an intuitive solution, easy to learn. In just a few minutes, the site is set up and available to the employees.

How does it work ?

Creation and settings

The administrator creates the work places, the workstations, the teams and integrates the employees in MyCarSpot.

Using declaration

The holders of a workstation declare regularly the usage or the availability of their workstation for the next few days.

Reservation requests

The employees who need a workstation at a certain date can request it on MyCarSpot.

Workstation assignment

The free workstations are assigned automatically according to priority rules set by the administrator.

Functionalities

Users - Workstations management MyCarSpot
  • Simplified integration of company employees
  • Secure access for each employee: login to MyCarSpot with personal credentials
  • Option: Login with Single Sign On (SSO)
  • User types: Workstation owners (with or without automatic desktop validation without action on their part) and requesters (priority or not according to defined criteria)
  • Definition of work teams for a better allocation of workstations (all members in the same space, priority team over another…)
  • Definition of the workstations and their typology: desks assigned to an employee, open access desks, etc.
  • Specification of the type of workstation: small, large, double screen…
  • Creation of rooms and work spaces: open space allocated to a team, open space for all…
  • Definition of a maximum occupancy rate for spaces and the building
Offices - Workstations management MycarSpot
Desk booking - Desk sharing management MyCarSpot
  • Release of your workstation in case of absence (teleworking, holidays, travel, illness…)
  • Reservation of a workstation according to need up to 4 weeks in advance, by half-day or full day
  • Automatic allocation using the MyCarSpot algorithm: either equity or chronologically
  • Confirmation by email and notification via the app with practical information on how to get to the right spot (floor, zone…)
  • Notification of the holder if his office is allocated
  • Management of the days off and/or connection to your HRIS to disable the booking during closed days, holidays…
  • Complete history of user activity: number of connections, number of new users, who plays the game or not…
  • History of employees present in the building: warning in case of a health issue in a certain room or space (COVID contact for example)
  • CSV and Excel export
Statistics - Workstations management MyCarSpot

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